1. A Commitment to Privacy
The Kevin Falcon Leadership Campaign (“The Campaign”) is committed to maintaining the security and privacy of your personal information. This Policy documents our on-going commitment to you and has been developed in compliance with the privacy laws in British Columbia and Canada.
2. Scope of Policy
This Policy addresses personal information about individuals and does not apply to information about corporate or commercial entities who are our suppliers or customers. This Policy does not impose any limits on the collection, use or disclosure of the following information by The Campaign:
- your business contact information; or
- publicly available information recognized under PIPA and any other applicable privacy legislation.
3. Personal Information
Personal information is defined as the information about an identifiable individual. This includes an individual’s name, home address and phone number, age, sex, marital or family status, an identifying number, financial information, education history, etc.
In order to comply with the British Columbia Personal Information Protection Act, The Campaign may collect, use, and/or disclose personal information only if:
- the individual gives consent to the collection, use, or disclosure,
- the Act authorizes the collection, use, or disclosure without the consent of the individual, or
- the Act deems the collection, use, or disclosure to be consented to by the individual.
The Campaign is accountable and responsible for personal information under its control. The Campaign has designated a Privacy Officer who is accountable for The Campaign’s compliance with this Policy.
The Campaign has adopted procedures to protect personal information, receive and respond to complaints and inquiries, train staff regarding privacy policies and procedures, and communicate policies and procedures to you.
The Campaign collects personal information for the purpose of winning the 2022 BC Liberal Leadership Election. Specifically, The Campaign may collect your personal information for the following purposes:
- to authenticate your identity;
- to send you any communications relating to The Campaign, including, without limitation, The Campaign newsletters, promotional materials, campaign materials and fundraising emails, unless you state that you do not wish to receive these communications. If you do not want to receive such communications, send an email at any time to [PRIVACY EMAIL ADDRESS]firstname.lastname@example.org;
- to facilitate your participation as a supporter and/or a member of the BC Liberal Party and/or The Campaign;
- to determine which topics of discussion may be of particular interest to you;
- to protect The Campaign, yourself and others from fraud and error;
- when accessing and using our website, we will use web statistics and Internet Protocol (IP) addresses for internal and system improvement purposes, in order to find web browser trends, gather broad demographic information and administer the website. Data will not be compiled on your personal information and the site logs will be deleted on a quarterly basis.
The purposes listed above are a reasonably necessary part of your relationship with The Campaign.
When your personal information is to be used for a purpose not previously identified, the new purpose will be disclosed to you prior to such use, and your consent will be sought unless the use is authorized or required by PIPA.
The Campaign has no control over how personal information may be collected or used by social media platforms if and when individuals access The Campaign content on those platforms.
The Campaign will obtain your consent to collect, use or disclose personal information except where The Campaign is authorized or required by PIPA or other law to do so without consent. Your consent may be express or implied, or given through your authorized representative.
Consent may be provided orally, in writing, electronically, through inaction (such as when you fail to notify The Campaign that you do not wish your personal information collected/used/disclosed for optional purposes following reasonable notice to you) or otherwise.
For example, oral consent could be expressed over the telephone at the time information is being collected; electronically when submitting an agreement, online submission or request for services or other information; or in writing when signing an agreement.
You may withdraw your consent at any time, subject to legal or contractual restrictions, provided reasonable written notice of withdrawal of consent is given by you to The Campaign. Upon receipt of your written notice, The Campaign will inform you of the likely consequences of the withdrawal, which may include the inability of The Campaign to give you access to the website or provide certain services for which the delivery of that information is a prerequisite.
7. Retention of Personal Information
The Campaign will keep personal information used to make a decision affecting an individual for at least one year after collecting it and in accordance with applicable legislation.
The Campaign will take due care when destroying personal information so as to prevent unauthorized access to such information.
The Campaign will make a reasonable effort to ensure that personal information it is using or disclosing is accurate and complete. The Campaign will rely on you to ensure that certain information, such as your street address, e-mail address or telephone numbers are current, complete, and accurate.
If you wish to correct or change any information in your profile, please contact us to make the changes you wish. If you notify The Campaign of the inaccuracy or incompleteness of personal information, The Campaign will amend the information as required. If appropriate, The Campaign will send the amended information to third parties to whom the information has been disclosed.
9. Safeguarding Personal Information
The Campaign protects the personal information in its custody or control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal, or similar risks.
You should be aware that confidentiality and security are not assured when information is transmitted through e-mail or wireless communication. The Campaign will not be responsible for any loss or damage suffered as a result of a breach of security or confidentiality when information is transmitted by e-mail or wireless communication.
10. Providing Access
You have a right to access your personal information held by The Campaign.
Upon written request and authentication of identity, The Campaign will provide your personal information under its control. The Campaign will also provide you with information about the ways in which that information is being used and a description of the individuals and organizations to whom such information has been disclosed.
The Campaign may charge a minimal fee for providing personal information in response to a PIPA access request and will provide an estimate of any such fee upon receiving a written request for access to personal information. The Campaign may require a deposit for all or part of the fee.
The Campaign will make personal information available within 30 days or provide written notice where additional time is required to fulfill the request.
In some situations, The Campaign may not be able to provide access to certain personal information. The Campaign may also be prevented by law from providing access to certain personal information.
Where an access request is refused in whole or in part, The Campaign will notify you in writing, giving the reason for refusal and outlining further steps which are available to you.
11. Changes to Policy
To keep pace with economic and technological changes, The Campaign may revise this Policy from time to time. The revised Policy will be posted on our website, and will come into effect 30 days after it is posted.
You agree to review the terms and conditions of this Policy to be aware of such revisions.
Jeff Shickele, Privacy Officer
Kevin Falcon Leadership Campaign
602 – 602 West Hastings Street
Vancouver, BC V6B 1P2
In this Policy:
The terms “The Campaign” or “our” refer to the Kevin Falcon Leadership Campaign, a political entity registered pursuant to the Election Act, RSBC 1996, c. 106;
“collection” means the act of gathering, acquiring, or obtaining personal information from any source, including third parties, by any means;
“consent” means voluntary agreement to the collection, use and disclosure of personal information for specified purposes;
“disclosure” means making personal information available to a third-party;
“personal information” means information about an identifiable individual but does not include his or her business contact information. Personal information does not include (a) information concerning corporate or commercial entities or information that cannot be associated with a specific individual;
“PIPA” means the British Columbia Personal Information Protection Act, S.B.C. 2003, c.63;
“Privacy Officer” means an individual designated by The Campaign who is accountable for compliance with this Policy by The Campaign and whose contact particulars are set forth in this Policy;
“third-party” means an individual or organization other than The Campaign and you;
“use” means the treatment and handling of personal information by and within The Campaign.
13. PERSONAL INFORMATION THAT MAY BE COLLECTED, USED, AND DISCLOSED
|Type of Personal Information||Purpose of Collection, Use, and Disclosure||Legislative Authorization for Collection and Use(without limitation)|
|Name||Identification||PIPA s. 6(2)|
|Date of birth||Identification||PIPA s. 6(2)|
|Preferred language||Communication in preferred language||PIPA s. 6(2)PIPA s. 8|
|Deceased status||Direction to cease contact and delete personal information once retention is no longer required by law.||n/a (Deceased individual cannot provide consent)|
|Support information||Voter identification and mobilization||s. 6(2)|
|Voted (Yes/No)||Voter identification and mobilization||PIPA s. 12(1)(h)|
|Issues of interest||Providing relevant communications||PIPA s. 8(1)PIPA s. 8(3)|
Any of the information above, as well as internally generated membership, volunteer, and financial contribution history, may be disclosed under legally binding confidentiality conditions to The Campaign’s vendors or partners in accordance with s. 18(2) of PIPA.